2023 January
Topic Budgets 101
Date/Time Wednesday, January 18, 2023, 9:30–11:00 a.m.
Location Webinar
Summary Do you have questions about budgets and budget related requests to sponsors? This session will discuss the basics of a budget, direct cost, exclusions, base, indirect cost, and F&A calculations. Further discussion will address the basic concepts of offset vs. carryforward, stipend vs. salary, effort vs. salary, cost sharing and rebudgeting requests. Experts from the department and EFM will be on hand, lending to the conversation.
Detail Information and Registration
2023 February
Topic S2S Grants Basics
Date/Time Wednesday, February 15, 2023, 9:00–11:30 a.m.
Location Webinar
Summary This session will provide information to get new users started with the S2S Grants (Cayuse) system for preparation and submission of proposals. Topics include: how to get access to the system, best practices, user resources, and hints and tips. This session is appropriate for individuals responsible for preparation or review of proposals in S2S Grants.
Detail Information and Registration
2023 March
Topic Filling out the EPASS: What is it, when is it required and how to complete
Date/Time Wednesday, March 15, 2023, 9:30–11:30 a.m.
Location Webinar
Summary This session will address the background and purpose of the EPASS. We will review and discuss each section of the EPASS with specific examples of questions from users. This session is appropriate for anyone with responsibility for completing, reviewing or processing EPASS forms.
Detail Information and Registration
Topic Electronic EPASS System
Date/Time Wednesday, March 22, 2023, 9:00–11:00 a.m.
Location Webinar
Summary This session will address the functionality, validations and routing of proposals through the Electronic EPASS System. We will review and discuss each section of the EPASS System and display their functionality. This session is appropriate for anyone with responsibility for completing and/or reviewing EPASS form. It is recommended that this session be attended in conjunction with the "Filling out the EPASS: What is it, when is it required and how to complete" session or as a refresher course for those already familiar with the EPASS Electronic System.
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2023 April
Topic What Constitutes a Complete Proposal Package?
Date/Time Wednesday, April 19, 2023, 9:30–11:00 a.m.
Location Webinar
Summary This session will address elements of a proposal needed to initiate a review. We will review and discuss minimum requirements for review and submission. This session is appropriate for anyone with responsibility for sending proposal materials to OCGA.
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2023 May
Topic NSF FastLane/Research.gov
Date/Time Wednesday, May 24, 2023, 9:30–11:30 a.m.
Location Webinar
Summary The National Science Foundation FastLane system has been in use for over 20 years and is now evolving into Research.gov. This session will address the transition from FastLane to Research.gov including what functions are currently handled by each system. Information will also be provided on where to get help, users and access, and preparation and submission of LOIs, proposals and administrative actions.
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2023 June
Topic Outgoing Subaward Basics
Date/Time Wednesday, June 21, 2023, 9:30–11:00 a.m.
Location Webinar
Summary This session will discuss OCGA's process of Outgoing Subawards. Will address definitions, including distinguishing between a subrecipient and a contractor. Included will be a review of the updated outgoing subaward forms. This session is appropriate for anyone with responsibility for issuing outgoing subawards.
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2023 July
Topic NIH Assist Basics from the Preparers Perspective
Date/Time Wednesday, July 19, 2023, 9:30–11:00 a.m.
Location Webinar
Summary This session will provide a preparer’s perspective on how to utilize NIH’s proprietary proposal submission system (ASSIST) for Multi-Project Applications (MPA). It is suggested that attendees acquaint themselves with the SF424 sections 4, 5 & 9 along with the FOA prior to class. This session will address basic functions of the system along with hints and tips for the department preparers and PIs to employ, ensuring an on-time compliant (error-free) application.
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2023 August
Topic Award Processing
Date/Time Wednesday, August 16, 2023, 9:30–11:00 a.m.
Location Webinar
Summary The UCLA Office of Contract & Grant Administration receives and processes nearly 5000 awards per year. This session will address the complexities surrounding the acceptance of an award including: administrative delays due receipt of required internal documents; common problematic terms and conditions; and assuring institutional and sponsor compliance.
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2023 September
Topic S2S Grants Basics
Date/Time Wednesday, September 20, 2023, 9:00–11:30 a.m.
Location Webinar
Summary This session will provide information to get new users started with the S2S Grants (Cayuse) system for preparation and submission of proposals. Topics include: how to get access to the system, best practices, user resources, and hints and tips. This session is appropriate for individuals responsible for preparation or review of proposals in S2S Grants.
Detail Information and Registration
2023 October
Topic Filling out the EPASS: What is it, when is it required and how to complete
Date/Time Wednesday, October 18, 2023, 9:30–11:30 a.m.
Location Webinar
Summary This session will address the background and purpose of the EPASS. We will review and discuss each section of the EPASS with specific examples of questions from users. This session is appropriate for anyone with responsibility for completing, reviewing or processing EPASS forms.
Detail Information and Registration
Topic Electronic EPASS System
Date/Time Wednesday, October 25, 2023, 9:00–11:00 a.m.
Location Webinar
Summary This session will address the functionality, validations and routing of proposals through the Electronic EPASS System. We will review and discuss each section of the EPASS System and display their functionality. This session is appropriate for anyone with responsibility for completing and/or reviewing EPASS form. It is recommended that this session be attended in conjunction with the "Filling out the EPASS: What is it, when is it required and how to complete" session or as a refresher course for those already familiar with the EPASS Electronic System.
Detail Information and Registration
2023 November
Topic I’ve Submitted my Proposal – Now What? (JIT and Other Pre-award Requirements)
Date/Time Wednesday, November 15, 2023, 9:30–11:00 a.m.
Location Webinar
Summary This session will focus on NIH Just-in-Time (JIT), DOD pre-award process, Reps and Certs, other authorizations (Federal, State, County) and sponsor requests.
Detail Information and Registration
2023 December
Topic Winter Break – No Session This Month
Date/Time Wednesday, December 20, 2023, 9:30–11:00 a.m.
Location Webinar
Summary Happy Holidays! We look forward to seeing you in 2024!

Page Last Updated: August 2, 2023