| 2018 January | |
|---|---|
| Topic | Compliance at the Proposal Stage: Prepare Now to Avoid Headaches Later |
| Date/Time | Wednesday, January 17, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenters | Evan Garcia, Yessenia Sarmiento |
| Summary | This session will provide a basic overview of how compliance is a key factor in submitting a proposal and will cover the Who, What, When, Why and How compliance is a key part at the proposal stage. It will discuss the steps that sponsored projects administrators can take to not only ensure that a proposal submission is successful, but to make sure that pre-award and award acceptance runs efficiently. |
| 2018 February | |
|---|---|
| Topic | Award Processing |
| Date/Time | Wednesday, February 21, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenters | Jim Fong, Harveen Kukreja, Mellani Nolan |
| Summary | The UCLA Office of Contract & Grant Administration receives and processes nearly 5000 awards per year. This session will address the complexities surrounding the acceptance of an award including: administrative delays due receipt of required internal documents; common problematic terms and conditions; and assuring institutional and sponsor compliance. |
| Resource | Presenter Slides |
| 2018 March | |
|---|---|
| Topic | NIH Assist Basics from the Preparers Perspective |
| Date/Time | Wednesday, March 21, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Kathy Kawamura |
| Summary | This session will provide a preparer’s perspective on how to utilize NIH’s proprietary proposal submission system (ASSIST) for Multi-Project Applications (MPA). It is suggested that attendees acquaint themselves with the SF424 sections 4, 5 & 9 along with the FOA prior to class. This session will address basic functions of the system along with hints and tips for the department preparers and PIs to employ, ensuring an on-time compliant (error-free) application. |
| 2018 April | |
|---|---|
| Topic | Outgoing Subaward Basics |
| Date/Time | Wednesday, April 18, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenters | Sharon Lam, Mary Haskins, Katy Sonnenleiter |
| Summary | This session will discuss OCGA's process of Outgoing Subawards. Will address definitions, including distinguishing between a subrecipient and a contractor. Included will be a review of the updated outgoing subaward forms. This session is appropriate for anyone with responsibility for issuing outgoing subawards. |
| 2018 May | |
|---|---|
| Topic | NSF FastLane/Research.gov |
| Date/Time | Wednesday, May 16, 2018, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenters | Tawnya Charters, Kurt Durlesser, Cindy Gilbert, Tac Phung |
| Summary | The National Science Foundation FastLane system has been in use for over 20 years and is now evolving into Research.gov. This session will address the transition from FastLane to Research.gov including what functions are currently handled by each system. Information will also be provided on where to get help, users and access, and preparation and submission of LOIs, proposals and administrative actions. |
| Resource | Presenter Slides | Handout |
| 2018 June | |
|---|---|
| Topic | Budgets 101 |
| Date/Time | Wednesday, June 20, 2018, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Kathy Kawamura |
| Summary | Do you have questions about budgets and budget related requests to sponsors? This session will discuss the basics of a budget, direct cost, exclusions, base, indirect cost, and F&A calculations. Further discussion will address the basic concepts of offset vs. carryforward, stipend vs. salary, effort vs. salary, cost sharing and rebudgeting requests. Experts from the department and EFM will be on hand, lending to the conversation. |
| 2018 July | |
|---|---|
| Topic | Post Submission – Pre Award |
| Date/Time | Wednesday, July 18, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | The UCLA Office of Contract & Grant Administration is the central point of contact for all pre-award actions related to sponsored projects to be funded upon receipt of satisfactory compliance. This session will focus on NIH Just-in-Time (JIT), DOD pre-award process, Reps and Certs, other authorizations (Federal, State, County) and sponsor requests. |
| 2018 August | |
|---|---|
| Topic | Filling out the EPASS: What is it, when is it required and how to complete |
| Date/Time | Wednesday, August 15, 2018, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will address the background and purpose of the EPASS. We will review and discuss each section of the EPASS with specific examples of questions from users. This session is appropriate for anyone with responsibility for completing, reviewing or processing EPASS forms. |
| 2018 September | |
|---|---|
| Topic | What Constitutes a Complete Proposal Package? |
| Date/Time | Wednesday, September 19, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will address elements of a proposal needed to initiate a review. We will review and discuss minimum requirements for review and submission. This session is appropriate for anyone with responsibility for sending proposal materials to OCGA. |
| 2018 October | |
|---|---|
| Topic | S2S Grants Basics |
| Date/Time | Wednesday, October 17, 2018, 9:00–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Cindy Gilbert |
| Summary | This session will provide information to get new users started with the S2S Grants (Cayuse) system for preparation and submission of proposals. Topics include: how to get access to the system, best practices, user resources, and hints and tips. |
| 2018 November | |
|---|---|
| Topic | No Session This Month |
| Date/Time | Wednesday, November 21, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | OCGA |
| Summary | Happy Holidays! We look forward to seeing you in 2019! |
| 2018 December | |
|---|---|
| Topic | Winter Break – No Session This Month |
| Date/Time | Wednesday, December 19, 2018, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | OCGA |
| Summary | Happy Holidays! We look forward to seeing you in 2019! |
Page Last Updated: November 14, 2018