| 2019 January | |
|---|---|
| Topic | Contracts 101 |
| Date/Time | Wednesday, January 16, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will identify the elements which distinguish a grant from a contract and provide an overview of basic contractual components as it relates to sponsored project activities. Attendees will learn the differences between cost-reimbursable and fixed price agreements and be provided information relating to proposal development (cost proposals, bids, etc.), contractual obligations (FAR clauses, certifications, restrictions, etc.) and monitoring/management of contracts (reporting requirements, restrictions, etc.). |
| 2019 February | |
|---|---|
| Topic | NIH Assist Basics from the Preparers Perspective |
| Date/Time | Wednesday, February 20, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Kathy Kawamura |
| Summary | This session will provide a preparer’s perspective on how to utilize NIH’s proprietary proposal submission system (ASSIST) for Multi-Project Applications (MPA). It is suggested that attendees acquaint themselves with the SF424 sections 4, 5 & 9 along with the FOA prior to class. This session will address basic functions of the system along with hints and tips for the department preparers and PIs to employ, ensuring an on-time compliant (error-free) application. |
| 2019 March | |
|---|---|
| Topic | Filling out the EPASS: What is it, when is it required and how to complete |
| Date/Time | Wednesday, March 20, 2019, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will address the background and purpose of the EPASS. We will review and discuss each section of the EPASS with specific examples of questions from users. This session is appropriate for anyone with responsibility for completing, reviewing or processing EPASS forms. |
| 2019 April | |
|---|---|
| Topic | What Constitutes a Complete Proposal Package? |
| Date/Time | Wednesday, April 17, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will address elements of a proposal needed to initiate a review. We will review and discuss minimum requirements for review and submission. This session is appropriate for anyone with responsibility for sending proposal materials to OCGA. |
| 2019 May | |
|---|---|
| Topic | S2S Grants Basics |
| Date/Time | Wednesday, May 23, 2019, 9:00–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenters | Cindy Gilbert, Kurt Durlesser |
| Summary | This session will provide information to get new users started with the S2S Grants (Cayuse) system for preparation and submission of proposals. Topics include: how to get access to the system, best practices, user resources, and hints and tips. |
| 2019 June | |
|---|---|
| Topic | Budgets 101 |
| Date/Time | Wednesday, June 19, 2019, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Kathy Kawamura |
| Summary | Do you have questions about budgets and budget related requests to sponsors? This session will discuss the basics of a budget, direct cost, exclusions, base, indirect cost, and F&A calculations. Further discussion will address the basic concepts of offset vs. carryforward, stipend vs. salary, effort vs. salary, cost sharing and rebudgeting requests. Experts from the department and EFM will be on hand, lending to the conversation. |
| 2019 July | |
|---|---|
| Topic | NSF FastLane/Research.gov |
| Date/Time | Wednesday, July 17, 2019, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | The National Science Foundation FastLane system has been in use for over 20 years and is now evolving into Research.gov. This session will address the transition from FastLane to Research.gov including what functions are currently handled by each system. Information will also be provided on where to get help, users and access, and preparation and submission of LOIs, proposals and administrative actions. |
| 2019 August | |
|---|---|
| Topic | Filling out the EPASS: What is it, when is it required and how to complete |
| Date/Time | Wednesday, August 21, 2019, 9:30–11:30 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will address the background and purpose of the EPASS. We will review and discuss each section of the EPASS with specific examples of questions from users. This session is appropriate for anyone with responsibility for completing, reviewing or processing EPASS forms. |
| 2019 September | |
|---|---|
| Topic | Outgoing Subaward Basics |
| Date/Time | Wednesday, September 18, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | This session will discuss OCGA's process of Outgoing Subawards. Will address definitions, including distinguishing between a subrecipient and a contractor. Included will be a review of the updated outgoing subaward forms. This session is appropriate for anyone with responsibility for issuing outgoing subawards. |
| 2019 October | |
|---|---|
| Topic | Award Processing |
| Date/Time | Wednesday, October 16, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | The UCLA Office of Contract & Grant Administration receives and processes nearly 5000 awards per year. This session will address the complexities surrounding the acceptance of an award including: administrative delays due receipt of required internal documents; common problematic terms and conditions; and assuring institutional and sponsor compliance. |
| 2019 November | |
|---|---|
| Topic | Post Submission – Pre Award |
| Date/Time | Wednesday, November 20, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | TBD |
| Summary | The UCLA Office of Contract & Grant Administration is the central point of contact for all pre-award actions related to sponsored projects to be funded upon receipt of satisfactory compliance. This session will focus on NIH Just-in-Time (JIT), DOD pre-award process, Reps and Certs, other authorizations (Federal, State, County) and sponsor requests. |
| 2019 December | |
|---|---|
| Topic | Winter Break – No Session This Month |
| Date/Time | Wednesday, December 18, 2019, 9:30–11:00 a.m. |
| Location | 10889 Wilshire Blvd., Conference Room 820-20 |
| Presenter | Staff of OCGA |
| Summary | Happy Holidays! We look forward to seeing you in 2020! |
Page Last Updated: December 12, 2019