The Office of Contract and Grant Administration (OCGA) is responsible for negotiating contracts, grants, and cooperative agreements that fall within its delegated authority.  OCGA ensures that the scope of work and the terms and conditions are acceptable to the Principal Investigator and the academic department, and that they are reasonable and consistent with University policy. (UC C&G Manual Chapter 10-300)

OCGA reviews and, when necessary, negotiates, award documents to ensure that all award terms and conditions comply with policies and regulations of UCLA, the University of California, the State of California and the federal government. The Principles Regarding Rights to Future Research Results serve as the foundation for negotiating sponsored award agreements across the University of California.

Negotiation Process

The Office of Contract and Grant Administration (OCGA):

  1. Reviews award terms and conditions to ensure they comply with UCLA, University of California, State of California and federal policies and regulations.
  2. Negotiates non-standard award terms and conditions with the sponsor when required.
  3. Confirms with the Principal Investigator (PI) whether the PI or their department must adhere to any non-standard terms and conditions, such as technical reporting, milestone deliverables, or other obligations.
    1. OCGA may require an Informed Participation Agreement/Letter when an agreement includes non-standard terms that require review, acceptance or acknowledgement by the PI and/or their department.
  4. Works with the sponsor to finalize and accept award agreement once all terms have been resolved.

OCGA and/or the PI may also consult with other campus administration offices when non-standard terms fall under their purview.

Potential Causes of Delay

Last Updated: May 28, 2026