A subaward begins at the proposal stage with the UCLA PI determining the need for a third party to be involved in his/her project, and then reflecting this third party properly in the proposal submitted by UCLA. The UCLA PI must determine, based on the Statement of Work, whether the third party is in fact a Subrecipient per federal regulations. If a Subrecipient, the UCLA PI/department must collect applicable documents from the Subrecipient that meet UCLA and Sponsor requirements.

Just because another entity is involved in carrying out a sponsored project does not mean that a true subrecipient relationship exists. Since it is sometimes difficult to tell the difference between a subrecipient, and a contractor (previously vendor), it is easy to confuse the two. This can lead to problems managing a sponsored project, so it is important to ascertain if the work to be carried out meets the definition of an outgoing subaward at the proposal stage. See the links below for more information on key elements at the Proposal Stage:

Page Last Updated: June 22, 2017