The Electronic EPASS (Extramural Proposal Approval and Submission Summary) System is a web-based submission system, which allows for the preparation of the EPASS, and allows for new proposal documents to be electronically submitted to Office of Contract and Grant Administration (OCGA) for assignment, review and submission to the extramural funding agencies. This system allows the EPASS to be routed then signed electronically by the PI, Chair, Dean and subsequently submitted to OCGA for review.

OCGA and the Office for Research Information Systems (ORIS) began rolling out the Electronic EPASS to campus in November 2019. For a list of onboarded departments, please refer to OCGA’s directory. A red asterisk (*) indicates if a department has been onboarded.

Use of the Electronic EPASS system to submit EPASSes to OCGA will be required as of 07/31/2023; see FAQ #8 for more information.

On this page:

Accessing the System

For departments that have been onboarded, all researchers and administrators who have a current UCLA Logon ID, and an active* UCPath status can be granted access to the Electronic EPASS System. To request system access, contact your departmental research administration office.

  • If your department is not currently using the EPASS online system, please contact to request to be onboarded.

* Active, Leave with Pay, or Leave without Pay are all considered 'Active' statuses

Helpful Contacts


Electronic EPASS training is available; refer to the OCGA Training Calendar for exact dates and times.

In addition, in preparation for the campus onboarding deadline of 07/31/2023, there will be electronic EPASS demonstrations leading up to the deadline. Details on the dates and times of those sessions can be found at

For more information, see the comprehensive EPASS guide or the abbreviated version of the EPASS guide.

Frequently Asked Questions

Page Last Updated: March 16, 2023