Since going live in late 2019, the EPASS Online System has been positively received and 80% of proposals are now sent to OCGA via the Online System.
As announced at the March 9th Research Administrators Forum (RAF), beginning August 1st, 2023, the Office of Contract and Grant Administration (OCGA) will only accept proposal submissions via the EPASS Online System. Departments not currently using the Online System should sign up to be onboarded as soon as possible.
EPASS Online System demonstrations are being offered, with the first taking place on April 4, 2023. The full list of demonstration dates, times and registration information may be found at: https://epassonlinesystem.eventbrite.com
The on-boarding process can be initiated by contacting EPASSHelp@research.ucla.edu. Additional information can also be found on the EPASS website.
Benefits of using the EPASS Online System include:
- The ability for PIs/Multiple PIs, and Chairs/Deans/Directors to review, and approve, EPASSes electronically.
- Validation to ensure EPASSes are filled out completely, and accurately, before routing for departmental signature and submitting to Central Administration.
- The ability to submit EPASSes to OCGA Proposal Intake directly within the EPASS Online System, thereby decreasing turnaround time to create and assign an Institution Number and increasing the accuracy of data capture.
As a friendly reminder, OCGA requires error-free proposal packages to be submitted for review at least five (5) business days prior to the sponsor deadline.
If you are not already onboarded to the EPASS Online System, please sign up for a demonstration and initiate the on-boarding process as soon as possible to meet the July 31st deadline.